Racer X Aquatics Travel Meet Policies

  1. Club travel policies must be signed and agreed to by all athletes, parents, coaches and other adults traveling with the club. (305.5.D)

  2. Team managers must be members of USA Swimming and have successfully passed a USA Swimming-administered criminal background check. (305.5.B)

  3. Regardless of gender, a coach shall not share a hotel room or other sleeping arrangement with arrangement with an athlete (unless the coach is the parent, guardian, sibling, or spouse of that particular athlete). (305.5.A)

  4. When only one athlete and one coach travel to a competition, the athlete must have his/her parents’ (or legal guardian’s) written permission in advance to travel alone with the coach. (305.5C)

  5. To ensure the propriety of the athletes and to protect the staff, there will be no male athletes in female athlete’s rooms and no female athletes in male athlete’s rooms (unless the other athlete is a sibling or spouse of that particular athlete).

  6. All participants are expected to know and strictly adhere to all travel & meeting schedules. Being prompt and on time is essential.

  7. Swimmers may not order room service or food from any other source without the coach or chaperones permission.

  8. All incidental charges (long distance phone calls, room service, movies, etc.) will be charged to the swimmers assigned to that room if not paid for prior to departure.

  9. Any damages or thievery incurred by the hotel will be at the expense of swimmers assigned to that room, and further disciplinary action will be taken.

  10. Swimmers are expected to be quiet and respect the rights of teammates and other hotel guests during evening hours and during rest time between prelims and finals.

  11. Cell phone usage

    •  A time for the utilization of cell phones (this includes texting) will be outlined by the coaching staff or chaperones – calls taking place outside of this time period will result in the removal of the athlete’s cell phone.

    •  If the coaching staff or chaperones allow cell phones to be kept overnight, phones should be set to silent or alarm only mode so as not to disturb teammates who are rooming with you. Any athlete complaining of being disturbed in the middle of the night by a cell phone will result in the removal of cell phone privileges for the offender. The same policies regarding cell phone usage apply to the use of computers (this includes Facebook, Twitter, Snapchat, etc.).

  12. Travel vehicles are to be treated with respect and kept neat. Any damages to vehicles will be the responsibility of the parties involved.

  13. Both athletes and non-athlete adult members must respect the privacy of each other in situations such as changing clothes, showering, etc.

  14. . All swimmers are expected to strictly adhere to the curfew established by the coaching staff. Curfew extension or permission to leave the room past curfew can only be granted by the coaching staff. Curfew is not enforced if the swimmer is under direct parental control, but compliance with team curfew is desired.

  15. Swimmers must stay in the hotel room assigned to them. Swimmers may not change rooms or

  16. roommates without authorization from the Head Coach and/or Head Chaperone.

  17. No athlete will travel when any illness is evident to the athlete’s parent or coaching staff.

  18. Parents and coaches cannot go into athletes' rooms.

Please sign here to indicate that you have reviewed and agree to adhere to all polices listed on the Racer X  Aquatics Travel Policies.

X ________________________________________________


The mission of USA Swimming is to encourage participation and the pursuit of excellence in all aspects of swimming. USA Swimming grants the privilege of membership to individuals and

organizations committed to that mission. The privilege of membership may, therefore, be withdrawn or denied by USA Swimming at any time where USA Swimming determines that a member or prospective member's conduct is inconsistent with the mission of the organization or the best interest of the sport and those who participate in it. In order to assist all members to better serve the interests of those who participate in swimming,

USA Swimming has adopted this Code of Conduct.

The USA Swimming code of Conduct is available at www.usaswimming.org under the member resources/ athlete protection tab.

Please sign here to indicate that you have reviewed and agree to adhere to all polices listed on the USA Swimming Code of Conduct.

X ________________________________________________


  •  Team members and staff will refrain from any illegal or inappropriate behavior that would detract from a positive image of the team or be detrimental to its performance objectives.

  •  The possession or use of alcohol or tobacco products by any athlete is prohibited.

  •  The possession, use, or sale/distribution of any controlled or illegal substance or any form of weapon is strictly forbidden.

  •  In addition, any team member found or suspected to be in the presence of, or having direct knowledge of others (regardless of team affiliation) partaking in any of the above activities will be subject to the same punishments.

  •  Team members will display proper respect and sportsmanship toward coaches, officials, administrators, teammates, fellow competitors and the public at all times.

  •  Each team member is reminded that when traveling on trips, competing in meets, and attending other meet-related functions, you are representing both yourself and the Racer X Aquatics program. Your behavior must positively reflect the high standards of the club.

  • Failure to comply with the Honor Code as set forth in this document may result in disciplinary action

Such discipline may include, but may not be limited to:

  1. Dismissal from the team and immediate return home at the athlete’s expense.

  2. Disqualification from one or more events, or all events of competition.

  3. Disqualification from future team travel meets;

  4. Financial penalties.

  5. Dismissal from the team

Swimmers are to refrain from inappropriate physical contact at team activities and events.

Team shall have the right to establish and use one or more systems to determine if team and staff members have followed all aspects of the Honor Cod.

Swimmer Signature

X ________________________________________________ Date: _________

Parent Signature:

X _______________________________________________ Date: _________



Swimmer Name:   

Date of Birth:

Parent / Guardian Contact: 





Non-Parent Emergency Contact Information:




Medical Insurance Information

Medical Coverage Provider

Policy #

Group #

Subscriber #

Permission to dispense:

Aspirin: Yes No Tylenol: Yes No

Please note that our child is allergic to the following:

List all medications and dosages that your child takes on a daily basis:

I/we acknowledge that our child will be representing Racer X Aquatics, and as such will follow all guidelines and codes of conduct established by Racer X Aquatics. We further acknowledge that if our child violates one of the rules of the code of conduct he/she has the right to ask for a hearing before any discipline action is taken.

I, the undersigned parent/guardian, hereby authorize and agree to allow the necessary medical services to be administered to my son/daughter _______________________________________________________ ,

if I cannot be contacted in the event of an emergency. I further agree to be responsible for the payment of emergency services not covered by my insurance.

Signature of Parent______________________________ ______________ Date